Setting Up Your Pay Profile
The most important first step to accurate salary calculations.
What is the Pay Profile?
The Pay Profile is the engine behind all your salary calculations in AeroLedger. It defines which pay components make up your salary — your base pay, flight pay, allowances, deductions, and everything in between.
Getting your Pay Profile right is the most important first step. Once configured, it powers your Salary Calculator, feeds your Budget Planner, and gives you real financial clarity based on your actual pay structure.
Choosing a Template
When you first set up AeroLedger, you'll be asked to choose a salary template. Templates pre-configure the most common pay components for your type of aviation role. You can always customize them later.
Full Service Airline
The most comprehensive template. Includes fixed salary, flight pay (block hours), per diem allowances, housing allowance, transportation allowance, and standard deductions. Best for pilots at legacy carriers or full-service airlines.
Low-Cost Airline
Designed for sector-based and block-hour-based pay structures common at low-cost carriers. Focuses on sector pay, block hour rates, and variable components rather than large fixed allowances.
International Legacy
Built for international carriers with tiered flight hour rates and extra allowances. Includes layover pay with separate domestic and international rates, overtime brackets, and bonus tiers.
Corporate / Business Aviation
Tailored for corporate flight departments and business aviation. Includes flight and duty hour tracking, simplified allowances, and flexible bonus structures.
Custom
Start with a blank slate and build your pay structure from scratch. Best if none of the other templates match your situation, or if you want full control from the start.
Tip: If you're unsure which template fits, start with Full Service — it's the most comprehensive and you can disable components you don't need.
Enabling Components
Each template pre-enables the most common pay components for that airline type. You can customize which components are active in the Pay Profile editor.
Open the Salary tab, then tap the profile/settings icon to open the Pay Profile editor. You'll see a list of all available components grouped into Earnings and Deductions.
Toggle any component on or off. Disabled components are hidden from your salary calculation and won't appear in your monthly input form. You can re-enable them at any time.
Setting Component Values
Each pay component uses one of four calculation rules. Understanding these helps you set up your profile correctly:
Fixed Amount
A set amount paid every month regardless of hours flown. Examples: Basic Salary, Housing Allowance, Transportation Allowance. You enter the monthly amount once and it stays the same.
Rate × Quantity
A per-unit rate multiplied by a variable quantity you enter each month. Examples: Block Hour Rate × Hours Flown, Sector Rate × Sectors Operated. You set the rate in your profile, then enter the quantity each month in the Salary Calculator.
Per Diem
A daily rate for time spent away from base. AeroLedger supports separate domestic and international per diem rates. You set both rates in your profile, then enter layover days each month.
Percentage of Base
Calculated as a percentage of your basic salary. Common for deductions like GOSI (Saudi social insurance) or statutory tax. You set the percentage once and AeroLedger calculates the amount automatically.
Components that are enabled but have no value set will show as "needs setup" on your dashboard, reminding you to complete the configuration.
Saving and Syncing
Changes to your Pay Profile are saved automatically when you confirm. If you're signed in to your AeroLedger account, your profile syncs to the cloud automatically — so your pay structure is available on any device where you sign in.